Invoice Tracking System
Invoice Tracker was designed to automate your accounts receivable process. Connect and sync invoices from your Time Tracker + Billing account and start chasing down unpaid bills in just a few clicks.
The Client
QuEST Global is a product engineering company in the Aero Engines, Aerospace & Defense, Hi-Tech & Industrial, Medical Devices, Oil & Gas, Power, and Transportation verticals
Requirement
A Comprehensive Invoice Tracking System for end-to-end real-time tracking of lifecycle of Invoice from generation till full payment which will have following broad features:-
-Automation of Invoice for Sending and Payment Reminder process
-Tracking of lifecycle of Invoice by Realtime updates of all actions/events
-Provide visibility to all stakeholders on status of Invoice
-Task assignment and management between various stakeholders
-Communication between stakeholders
-Dashboards and reports for stakeholders
Features :
Roles:
System Admin,
Invoice Team,
Collection Team,
Delivery Sales,
Program Manager.
Managemenet Level,
CXO
-
Dashboard:
Outstanding as on Today,
Due by current Month,
Overdue as on today,
Collected in Current month,
Forcasted for the current month,
Key Trends(AR Trends & Metrics),
Due & Overdues,
DSO & Credit Days,
Invoice Status,
Manage Task,
Communication/Chat
-
Invoice:Invoice Action and Status,
Manage Task,Invoice Detail,
Communication/Chat
- Caht/Communicate with the stakeholders who all have access to a particular invoice
- Setting options:
Profile,
Payment Reminder,
Email Template,
Report,
Status,
Import
Challeges
The challenge was to develop a very complex Invoice Tracking System for end-to-end real-time tracking of lifecycle of Invoice which was integrated with multiple other leagcy systems.
Solutions
Our team worked hard to deliver on time and with good quality web based product. We built the product on latest technologies and a higly configurable custom was used for integration.
Outcome
The client was delighted by the solution we provided. We have got few more product development projects.